The Harry P. Weber University Archives documents the essential functions and history of the Florida Institute of Technology and its impact on the community by collecting, preserving, and making available records of intrinsic value created by the university and its members including: departments and offices of the university; faculty, staff, and alumni of the university; and other affiliated entities or people as deemed appropriate.
We are committed to preserving the history of the university. The records you hold may contain evidential, informational, or enduring value to the university archives even when they are no longer useful to the creating department. Transferring non-current records also saves your department space and money, and can help tell the story of your department’s history.
The Harry P. Weber University Archives serves as the university’s repository for non-current records of enduring value such as:
Medical information, employee evaluations, student grades, and other personally identifiable information as well as restricted information as described in FERPA and other applicable laws. If there are records that contain this information that should be transferred, please consult with the University Archivist.
We will be happy to consult with your department to establish a records schedule that fits your needs and the types of records you hold.
All physical formats are acceptable for transfer, however if you think your records may contain hazardous substances such as mold, please contact us prior to transfer. Uncompressed formats are preferred for digital files, but the following digital formats are all accepted:
The university archives prefers to accept digital files via a temporary shared location so you can copy your files easily. Contact the University Archivist for details. The university archives also accepts digital files via email, Dropbox, and removable media. Please complete the Records Transmittal Form and send it along with your records.
If there are active records that belong in the university archives, we can arrange for a copy to be placed in the university archives until such time as the original can be transferred. In many cases, a copy will be sufficient, or the archives might wait to accept the original when it becomes inactive. Consult the University Archivist regarding how active files should be transferred, and under what conditions.
We are happy to work with departments wishing to transfer their records and can come help sort through your files to select items for the university archives and provide guidelines for future transfers.
The Harry P. Weber University Archives complies with FERPA/privacy laws. We will not provide personal information to users. Records with personal information may be closed to researchers or redacted for access. When possible, please pull out items with personal information prior to transferring to the university archives.
We will be happy to consult and provide information and assistance to any departments that would like to improve their records management and the preservation of their records.
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