Archives

Archives

Evans Library

Research & Access

Welcome to the Harry P. Weber University Archives and Special Collections!

Please visit our Online Collections to view our collection guides and digital content available online. While not all our collections are available online, many have a collection guide that describes the physical holdings in Evans Library.

Digital Collections contain full-text digitized versions of original materials such as photographs, letters, audio recordings, etc.

Collection Guides (also known as finding aids) are textual descriptions of collections, their contents and scope, date ranges, subject matter, and who created the materials.

FAQs

I see something useful in a collection guide. How do I access it?

If what you are looking for is not available in full-text online, you will need to come in and visit the archives. You can make an appointment to view the materials by contacting us at archives@fit.edu. We encourage you to talk with an archivist before your visit, so we can pull the appropriate material for you. If you cannot visit the archives and need assistance, please contact us directly at archives@fit.edu.

I don't see what I am looking for on the online collections page. Is this all the archival material you have?

No! We have more material than what is current represented online. Contact us at archives@fit.edu to see if we have what you need!

What should I expect when I visit the archives?

When you come to visit the archives, you will be asked to review and sign a Researcher Agreement Form. This form contains similar content to the Research & Access Policy which outlines how researchers are expected to handle archival materials. You will be asked to place your bag in a locker or separate area, but you may keep paper, pencils, laptops, or phones with you. Any liquid or food must be stowed with your bag and cannot be used near archival materials. You may be asked to wear gloves to handle materials, to lay materials flat while viewing (not propping them on your lap or carrying them around), to keep them in order, and to handle them with care.

Can I borrow archival items for my research?

No, all archival items must be viewed on-site and in designated areas. In most cases, you can take a non-flash photo for your research, or flag what you would like and we can scan and send you a reproduction. Reproductions are intended for scholarly, educational, and non-profit use only. Please review the Reproduction Policy for your responsibilities regarding reproductions.

I want to publish an image from the archives, or use it in a blog or on my website. Can I do that?

For items that Florida institute of Technology holds copyright for, you can request permission to publish via our Permission to Publish Form. We ask that you credit the Harry P. Weber University Archives and Special Collections as described in the form. Citation information for most collections should include the following information:

“Item, date.” Collection Name, Collection Identifier (alphanumeric). Harry P. Weber University Archives and Special Collections, Florida Institute of Technology, Melbourne, FL.

If Florida Tech does not hold the copyright, it is your responsibility to determine copyright and seek approval to use the material from the original copyright holder. Wherever possible, we will assist you in locating the copyright holder. Please read our Use Policy for more detailed information.

What if it’s for university business? Do I still need approval to publish or use online?

If Florida Tech holds the copyright and your use is for university business, you do not need to complete a permission to publish form. We do ask that you credit the Harry P. Weber University Archives and Special Collections as appropriate. We will do our best to assist in locating the original copyright holder if it is not Florida Tech.