John H. Evans Library

John H. Evans Library

Interlibrary Loan & Document Delivery

For questions about interlibrary loan services, please see the Frequently Asked Questions tab. For more about interlibrary loan, please contact Tori Smith in the Interlibrary Loan Office, at 321-674-7539, or by email at

Frequently Asked Questions

How do I make an Interlibrary Loan Request?

Submit your requests using our web-based interlibrary loan and document delivery management system. You will be prompted for your TRACKS information upon login. Here you can place new requests, view outstanding requests, renew checked out items, and retrieve electronically received articles. Please check the Evans Library collections before making a request. For items not found in the Evans Library collections, fill out the ILL request form as completely as possible to ensure that you receive your material without delay.

May I request textbooks via Interlibrary Loan?

Current textbooks may NOT be requested on interlibrary loan. Current textbooks are not available on loan from other libraries and requesting them will only result in disappointment. You may request previous editions of textbooks used for your courses, but you may keep them at most for only a few weeks. You are responsible for purchasing or otherwise acquiring required textbooks.

How many items can I request?

There is no limit to the number of items you can request on interlibrary loan. However, if you are requesting books or other returnable items, please order only those items that you will be able to use in a 2-3 week period. Books requested at the same time will arrive at about the same time. Space out your requests and avoid the frustration of overwhelming amounts of material retrieved on interlibrary loan.

How much does it cost?

There is no charge for books or photocopies of journal articles available from any Florida library. A fee may be assessed when material is only available at out-of-state libraries that charge for interlibrary loan service. Florida Tech students are asked to pay the amount that the lender charges, usually $15-$20 dollars.

You may always set a maximum acceptable cost on all interlibrary loan transactions. If you indicate on the ILL request form that you only want items that are available at no charge, and your material is available only at a library that charges interlibrary loan fees, you will be contacted to decide whether to proceed. No charges are made for interlibrary loan services without your prior authorization.

How long does it take?

Most items arrive in 7-10 business days. Sometimes things come sooner, and sometimes, for difficult to find items, it can take longer. If you have a specific deadline, please make note of it on the ILL request form and every effort will be made to accommodate your needs.

How long can I keep my books?

The due date on interlibrary loan books is set by the lender, and we are obliged to honor their limits. Most books can be kept for 2-3 weeks and many can be renewed for up to an additional two weeks. If the book is renewable, you may renew it by going to that specific item in your interlibrary loan account. Interlibrary loan books may also be renewed by phone at 321-674-7539 before 4:30 pm Eastern.

Overdue fines for interlibrary loan books build at $.25 per day, per book, increasing to $1.00 per day, per book for any item which is more than 10 days late.

How will I know when my material has arrived?

You will be contacted at your Florida Tech email address when your items are available.. You can track the progress of your requests in your interlibrary loan account. If you have any other questions about the status of your request contact Tori Smith in the Interlibrary Loan Office, at 321-674-7539, or by email at

Where do I pick up my materials?

Articles and other scanned/photocopied material will be delivered electronically to your interlibrary loan account. Books and other loaned items are kept at the iDesk in the Evans Library. Ask the staff at the iDesk to retrieve your material for you.

What if I need more information?

Please see the Frequently Asked Questions link on the main page of your interlibrary loan account, or contact Tori Smith in the Interlibrary Loan Office, at 321-674-7539, or by e-mail at

ILL Information for Distance Learners in Online/Virtual, Continuing Education, or Extended Studies Programs

How do I know if I am a Distance Learner?

For this library service, distance learners are defined as those taking classes or employed through Florida Tech and residing outside of Brevard County, Florida.

How can I acquire articles That are only available in print journals at Evans Library?

Articles not available electronically but available in print journals in the library are made available to distance learners via Document Delivery. Please request these articles via our interlibrary loan service and select your appropriate status in order to be eligible for Document Delivery.  You will be notified by email when your scanned article is available in your interlibrary loan account.

Can I check out books from Evans Library?

Many electronic books (ebooks) are available to you online via the library's catalog and do not need to be checked out.

Physical books in the Evans Library can be checked out and shipped to distance learners. In order to check out physical books from the Evans Library you will first need to acquire a Florida Tech ID card (Panther Card). The card is made available at no charge to distance learners.

The Florida Tech Panther Card functions simultaneously as your ID Card and library card. Your Student Number (900 number) is also your library card number.  If you are unable to obtain a card at the Florida Tech main campus, please fill out the online application here. You will need your TRACKS username and password to access the card registration site.

If you have any questions regarding the process of acquiring a Panther Card, please contact Campus Services at 321-674-8926 or visit their website directly.

How long can I check out books from the Evans Library's collections?

Items sent to you will be checked out for a period of 30 days, including the transit time both ways.

Do I have to pay for shipping?

Articles are delivered electronically free of charge.

If you need a book from our physical collection, the Evans Library will pay to ship it to you within the United States. However, you are responsible for paying return shipping charges. Please ship using a secure method in which the package may be tracked, such as UPS, FedEx, or USPS. You will be responsible for any charges incurred due to loss, damage, or late returns.

What if I need books or articles which are not available from Evans Library?

You may submit an interlibrary loan request for articles that are not available in the Evans Library's print or electronic collections. Articles will be delivered electronically via the interlibrary loan service.

The Evans Library will accept interlibrary loan requests from distance learners for books, DVDs, and other physical items that are not available in the Evans Library IF you are able to personally pick them up and return them at the Evans Library iDesk.  We are unable to ship items that do not belong to the Evans Library. Accomodations can be made in special circumstances. Contact Tori Smith at 321-764-7539 or for assistance.

What if I need more assistance?

Please contact Tori Smith, at 321- 674-7539 or with additional inquiries.

Request Material

Interlibrary Loan Services

Interlibrary loan services at the Evans Library are available to all current Florida Tech students, faculty, staff, and researchers. Through interlibrary loan, our users have access to the collections of public, academic, corporate, and government-sponsored libraries in the United States and beyond. This service augments our local collection and electronic resources and provides the highest level of information retrieval capabilities.

Submitting a Request for Material:

Requests can be made using our web-based interlibrary loan and document delivery management system. You will be prompted for your TRACKS information upon login.

Distance Learners in Online/Virtual, Continuting Education, or Extended Studies Programs:

Please take the time to read the ILL Information for Distance Learners section to understand how interlibrary loan and document delivery can benefit you. When submitting an ILL request please select the appropriate status in order to be eligible for document delivery of books and print articles  held at the Evans Library.

If you have further questions, please see the ILL Frequently Asked Questions or contact us.